CORONAVIRUS (COVID-19) MANAGEMENT POLICY
Updated: June 2022
Review date: December 2022 & as required
Bambini has been responding to the Coronavirus (COVID-19) pandemic since March 2020 by implementing a range of explicit measures to manage the risk of COVID-19. Our duty of care and responsibilities to children, parents, families, educators and staff to provide a safe environment remain our priority.
The COVID-19 pandemic is still active in Australia, however management of COVID-19 in the community and workplace has changed significantly in each state and territory as the majority of the ECEC workforce is vaccinated and the Omicron COVID-19 variant is less severe than the original Delta strain.
This policy has continued to be updated over the past 2 years to reflect current Public Health Orders related to vaccinations, wearing of face masks, self-isolation for close contacts, use of Rapid Antigen Tests (RATs) and other COVID Safe requirements.
As there are NO standard COVID Safe principles for all states and territories Education and Care Services are required to check with the regulatory authority in their state/territory and implement practices in their setting to limit the spread of transmission of any variant of COVID- 19, and recommendations within this policy should be viewed as best practice.
To provide consistency and clarity on the management of COVID-19 in education and care services including preschool, long day care, out of school hours care, vacation care, family day care, mobile and occasional care services.
This policy applies to children, families, educators, staff, management and visitors of the Service.
This policy is guided by recommendations and health measures by the Australian Government, local Public Health Units and the Regulatory Authority in Victoria to promote evidence-based COVID-safe behaviors to help minimize the community transmission of COVID-19. The National Guiding Principles for Managing COVID-19 in Schools and Early Education and Care Services state that ECEC services are essential and should remain open wherever possible in outbreak situations. ECEC workers are designated as ‘essential workers’ in all jurisdictions. National Return to School Framework (PDF, 498KB).
Our Service has a COVID-19 Safe Plan in place and a copy is available on our premises at all times.
This policy must be read in conjunction with our other Service policies:
- Sick Children Policy
- Incident, Injury, Trauma and Illness Policy
- Medical Conditions Policy
- Handwashing Policy
- Health and Safety Policy
- Interactions with Children, Families and staff Policy
- Payment of Fees Policy
Bambini has effective and systematic risk management processes in place to identify any possible risks and hazards to our learning environment and practices related to
COVID-19. Where possible, we have eliminated or minimized these risks as are reasonably practicable. Control measures are reviewed in consultation with staff members and effectively communicated with families and visitors. Due to the constant changes in managing our Service during the pandemic, our approach to risk management is ongoing and fluid.
Bambini implements health and safety procedures as stated in the Staying healthy: Preventing infectious diseases in early childhood education and care services (Fifth Edition) developed by the Australian Government National Health and Medical Research Council as part of our day-to-day operation of the Service. During the pandemic, we have increased our health and safety procedures by implementing a combination of COVID-safe practices including:
- adhering to mandated COVID-19 vaccinations for all ECEC staff and visitors (including booster vaccinations here in Victoria, where it is mandated)
- maintaining an accurate workplace attendance register for all staff, parents, visitors at all times (including contact phone numbers) as per National Regulations
- wearing of face masks and other PPE (as required)
- reducing mixing of children by separating children (where possible) and running and indoor/ outdoor program
- ensuring staff maintain physical distancing of 1.5m from each other, especially in tea rooms (where possible)
- enhanced personal hand and respiratory hygiene for children, staff and parents (including cough and sneeze hygiene)
- improving ventilation in indoor spaces and adhering to any ‘ventilation plans’ implemented in schools or ECE buildings
- where possible, moving lessons and activities to outdoors to reduce transmission between groups
- managing situations where children are required to queue- waiting their turn to use bathroom for handwashing or toileting, waiting their turn to use a piece of equipment etc.
- full adherence to the NHMRC childcare cleaning guidelines and cleaning and disinfecting high touch surfaces at least twice daily, washing, and laundering play items and toys
- restricting the number of visitors to our service:
- use of QR codes for all visitors to our Service
- using signage and markings on the floor to indicate a 1.5-meter mark for parents/families to use
- communicating with parents of children who have chronic medical conditions or immunosuppression as they may be at an increased risk of disease and require additional ongoing support/care
- conducting COVID-safe risk assessments for any group outings to public places (excursions to local shops, schools, libraries)
- conducting COVID-safe risk assessments for any large group celebrations and adhering to state restrictions for groups size, square meter allowance and other measures
Vaccinations for COVID-19 in ECEC settings:
As children aged 0-4 years are not currently eligible for COVID-19 vaccination, reinforcing prevention strategies in ECEC settings is a priority. Vaccination is the leading public health prevention strategy to ending the COVID-19 pandemic. Each State/Territory has their own Public Health Orders related to mandatory vaccinations for education and care services.
VIC Services ( from 26th June 2022)
- COVID-19 vaccinations are no longer a requirement for staff who work in early childhood education and care (ECEC) including long day care, kindergarten, family day care and outside hours school care (OSHC) services.
- Whilst Bambini supports the recent Govt mandate requirements, we believe it is the choice of the individual to now vaccinate.
Education workers who have not received three doses of the COVID-19 vaccine (or have an exemption) will be able to be employed, and work on site directly with the children.
- Evidence of staff vaccination status will still be collected, but the information will remain confidential.
Handwashing/personal hygiene measures:
Effective handwashing remains a vital strategy to help reduce the spread of the COVID-19 virus.
Our Services will ensure:
- all employees, parents, children and visitors must wash their hands with soap and water or use the alcohol-based hand sanitizer provided upon arrival to the Service
- educators and staff must adhere to our Handwashing Policy at all times
- children are supervised when washing hands
- educators and staff must adhere to effective food preparation and food handling procedures
- educators will wash their hands or use alcohol-based sanitizer, before wearing gloves and wash their hands after wearing gloves
- hands must be washed thoroughly using soap and water before and after using the toilet
- cough and sneeze etiquette must be used- cover your cough and sneeze with your hand or elbow
Managing a positive case of COVID-19:
Testing and isolation are no longer mandatory in ECEC settings as per the updated health advice and National Protocols. [COVID-19 Test and Isolate National Protocols].
To assist our service, manage the risk of transmission of COVID-19, management will:
- remind families that any person (employee, enrolled child, parent, caregiver, visitor or contractor) who is displaying symptoms such as: fever, coughing, sore throat, fatigue and shortness of breath, should have a PCR or Rapid Antigen Test and not attend our Service under any circumstance until they receive a negative test result
In the event of a positive case, management will:
- follow ECEC service actions/guidance provided by the Department of Education and Training
- ensure daily attendance records for staff, children and visitors are up to date
- determine who is a COVID-19 contact in the service
- send all contacts (parents, staff, visitors) a notification of a positive case (letter, email)
- provide information about getting tested for COVID-19
National Protocols require:
- any person who tests positive to COVID-19 to inform their workplace/employer, school and early childcare facility and any other social contact they have spent time with from the 2 days they started having symptoms or 2 days before they tested positive. COVID-19 can be confirmed by a positive Rapid Antigen Test (RAT) or a polymerase chain reaction (PCR) test.
- register positive test results (refer to each State/territory Health Department)
- anyone who tests positive to COVID-19 to self-isolate for at least 7 days from the day they test positive, but may drive other household members to medical appointments, school and other crucial services during this time.
Updates have been made to the ‘close contact’ requirements in most states and territories [May 2022].
Close contacts are required to:
- wear a face mask at all times when outside the home
- undertake rapid antigen tests on 5 during the 7 days after exposure OR test for COVID-19 if symptoms develop
- not attend vulnerable settings for 14 days unless in exceptional circumstances
- work from home where possible
- notify employer, early childcare setting or education setting
- children who are close contacts may be required to submit negative RAT tests to attend an education and care service
[Check your state/territory for further clarification]
Unwell children at our Service:
As per our Sick Child Policy we reserve the right to refuse a child into care if they:
- have a contagious illness or infectious disease
- have been in close contact with someone who has a positive confirmed case of COVID-19 and display COVID symptoms [or are unable to provide a negative RAT test
- are unwell and unable to participate in normal activities or require additional attention
- have had a temperature/fever, or vomiting in the last 24 hours
- have had diarrhea in the last 48 hours
- have been given medication for a temperature prior to arriving at the Service
What happens if our Service is forced to close?
The current health advice is that ECEC services should continue to remain open unless otherwise directed with risk mitigation measures in place. (DESE, 2022). Any decision to temporarily close our Service will be made in collaboration with our Regulatory Authority and all families will be notified immediately via email and/or phone.
The Approved Provider must notify the Regulatory Authority within 24 hours of any closure via the NQA IT System and the Department of Education, Skills and Employment (DESE) via the Provider Entry Point (PEP) or your third-party software provider.
Allowable Absences from childcare:
For the 2021-22 financial year, all Australian families can access 10 extra allowable absence days per child in this current financial year (i.e., 52 days).
This is in addition to the 10 extra allowable absences provided for families in NSW, Victoria and the ACT during extended lockdowns in 2021. These extra absences are to help services and families affected by COVID-19 but can be used for any reason. They will be applied automatically.
Waiving of gap fees:
The gap fee is the difference between the Child Care Subsidy (CCS) the Government pays to a service and the remaining fee paid by the family. Until 30 June 2022, services can waive the gap fee and receive Child Care Subsidy (CCS) if a child is unable to attend care because:
- they, or a member of their immediate household, must isolate due to COVID-19.
- the service, or a room at the service, is closed on advice from the state or territory government due to COVID-19. This includes where:
- a Family Day Care of In-Home Care educator isn’t able to provide their usual service because they, or a member of their immediate household is quarantining or isolating
- the state or territory has restricted access to childcare in a region due to COVID-19.
Services must keep a record of the advice by a state or territory authority advising that they close and accurately reflect waived gap fees in the fee statements provided to parents. Check the Australian Government Department of Education, Skills and Employment website for further information regarding gap fee waiving general information.
[Services are not obligated to waiver gap fees. This is a business decision for each service to consider.)
Caring for a family member or emergency:
If an employee cannot attend work due to caring for a family member due to COVID-19, they are entitled to take paid career’s leave. Casual employees are eligible to have 2 days unpaid career’s leave per occasion. See Fair Work Act for entitlements for casual, part time and full-time employees. Reasonable evidence is required to justify the absence.
Pandemic Leave Disaster Payment
This lump sum payment is available for people who can’t work and earn an income due to:
- Self-isolation or quarantine due to COVID-19
- You are caring for someone who has to self-isolate or quarantine due to COVID-19.
From 10 January 2022 Services Australia will accept both Rapid Antigen Test (RAT) and Polymerase Chain Reaction (PCR) results. See: pandemic leave for further information.
The Approved Provider may apply to the Regulatory Authority for waivers for staff qualifications to minimize disruptions to our provision of care. Waivers for ratios will only be considered in exceptional circumstances. Waivers will be considered on a case-by-case basis. see: NGA ITS Portal Emergency Management Help Guide
Talking to children about COVID-19:
As per our Interactions with Children, Families and Staff Policy, our Service is committed to maintaining positive interactions and relationships with children and their families. Information provided to children about COVID-19 will be age appropriate and sensitive to their emotional wellbeing. Educators will both acknowledge children’s concerns and be open to discussions about COVID-19.
Communicating with families:
Our Service will continue to provide regular communication with families and share information about COVID-19 as required. Due to the fluid nature of COVID-19 and the necessity for some staff members to be absent to care for their own children, our Service will endeavor to inform parents and families of any staff changes on a regular basis.
Caring for our community:
Bambini is committed to continue to provide quality education and care to all children and support families responsibly during these unprecedented challenges of the COVID-19 pandemic.
Knowing how to look after yourself, and others is very important during this crisis.
We will promote a safe and supportive environment by:
- reassuring children they are safe
- acknowledging and listening to children’s questions
- promoting and implementing hygiene routines for handwashing and cough and sneezing
- keeping regular and familiar routines within our Service
- ensuring children eat well throughout the day
- engaging children in play, games and other physical activities
- being alert to children’s level of anxiety and provide quiet and relaxing activities
- ensuring children are provided with rest and sleep when needed
- providing information to families and support services as required